Stress-Free Event Management with Rentrax Party Rental Software

Organizing a party can be daunting, especially for business owners in the party rental industry. With so many moving parts to consider – from managing inventory and staff to tracking payments – it’s easy to see why many event planners struggle with stress and overwhelm. But now, thanks to Rentrax Party Rental Software, there is an easier way!

Rentrax event rental software has helped event rental businesses streamline their operations and increase efficiency by up to 40%. It allows users to easily manage inventory, bookings, and customer relations within one platform. The software also offers payment processing capabilities that help reduce errors while ensuring customers are properly charged for their rentals. Its intuitive interface makes it easy for new users to get up-to-speed quickly without requiring technical knowledge or training.

What is Rentrax

Rentrax Party Rental Software-Conference hall

Rentrax is an all-in-one software platform that provides businesses in the party and event rental industry with the tools they need to streamline operations and maximize their profits. It enables users to manage inventory, online bookings, and customer relations, and it also features powerful payment processing capabilities that can help eliminate errors while ensuring customers are always charged properly.

It also provides real-time reporting and analytics that can be used to make informed business decisions and improve performance. With Rentrax, party rental companies, and businesses have access to a comprehensive solution that simplifies their event rental and operations and helps them focus on growing their business.

Benefits of using Rentrax

Here are a few of the benefits rental event companies and businesses can gain from using Rentrax Party Rental Software:

It’s Cloud Base

Rentrax Cloud-Based Software makes it easy to manage your rental store from anywhere. The cloud-based system allows you to access all the key features mentioned above, whether at home, work, or on a business trip. All orders and inventory can be tracked in real-time, ensuring you have up-to-date information. Additionally, Rentrax is always backed up and ready to go in an emergency. You never have to worry about losing any data or updating the system manually; it’s all done for you automatically!

Advanced Inventory Management:

Our advanced inventory management system will ensure your equipment rental business runs smoothly and efficiently. With Rentrax, you’ll be able to monitor all of the items in your fleet with ease. You can track how many hours each item has been rented and how much money it’s making for your business. You can even schedule maintenance and receive notifications when it’s time to take care of your equipment.


With Rentrax, you can easily keep track of your sales items. The point-of-sale feature allows you to create a separate revenue report for the item to trace each sale’s profitability. You’ll also be able to set barcodes to track inventory and earnings accurately. This modernized warehouse management system eliminates manual counting and data entry, saving time and money.

Availability Calendar

Rentrax’s availability calendar is easy to use and efficient. With a simple drag-and-drop feature, you can easily view the available equipment and manage schedules. You also have the ability to set up different views for shop operators and event rental management staff, depending on their needs. This ensures everyone has access to the real-time inventory availability information they need in an organized way

Email/SMS Notification

Rentrax helps you stay connected with your customers through Email and SMS notifications. Notify them about their rental plan start, reminders for returns, rental extensions, or any other promotional information.

You can draft customized emails/SMS templates and send mass messages to your customer base quickly and easily. With Rentrax’s SMS Inbox, your customers can communicate with you about any rental-related query or request.

This helps keep your clients updated and informed about upcoming events and their rent orders and manage customer relations successfully. Thus, Rentrax’s email/SMS notification system simplifies the process of communication between you and your customers. So that you can focus on business growth daily operations and customer satisfaction.

Online order form

Rentrax Party Rental Software

Rentrax’s online order entry form makes renting easy for your customers and helps streamline your process. They can fill out an order at any time from any device – no matter where they are located. Our intuitive, user-friendly interface takes just minutes to complete, so people can easily place their party equipment and furniture rental orders. After that, they must sign a waiver (if applicable) and pay for the order.

If someone opts for delivery or any other additional services, Rentrax will provide them with an estimated cost. The order gets confirmed when all the renters sign their waivers, freeing you from worry and hassle.

With Rentrax’s online order form, you can provide your customers with a new level of convenience. Streamline and automate your rental process – without spending long hours in the office – and enjoy increased efficiency and profits.

Phone orders

Rentrax lets you take rental orders over the phone. You’ll have access to all the info you need in one place, including rental rates, availability, and the waiver to sign. Once you’ve taken an order, Rentrax allows you to collect partial or full payments via its integrated online payment section. With each order placed, Rentrax also collects the renter’s attributes (Age, Height, Weight, Drivers license & Drivers license expiry date, etc.) via email.

Your reservations will remain pending until your customer agrees to the terms and conditions and makes payment. Once payment has been accepted, Rentrax sends a confirmation email as proof of the reservation. This makes it easy for you to track your orders and ensure all the necessary data is collected.

Payment Processing

Rentrax makes it easy to process payments with its integrated card-present payment options. Card present payments can be accepted in-store by manually entering the credit card number or using a compatible card reader device. This helps streamline the payment process and save time for staff, reducing any potential errors that can occur during manual data entry.

Credit Card Validation

Rentrax makes credit card validation easy. Its automated system allows users to validate credit cards before processing an order. This helps to ensure that when equipment is returned, the rental fee will be automatically charged to the customer’s account, and payments received in a timely manner.

The user also has the option to store the customer’s credit card details on file so that when they come to return their equipment, the charges can be processed directly. This eliminates any uncertainty and saves both you and your customers time.

Sales items

Rentrax provides an easy way to manage and integrate your sales items with your rental services. You can easily add sales items like t-shirts, hats, drinks, or snacks to the system and assign barcodes for each item to allow people to pay quickly at checkout.

In addition, you can track the quantity of the items sold and generate reports about the sales item revenue. This information can help you to make better business decisions regarding pricing, promotions, and inventory management.

Season Pricing

Rentrax makes it easy to set up season pricing to ensure your business is maximizing its potential. Seasonal pricing lets you adjust prices for different times of the year, such as high and low seasons, to get the most out of your rentals. This feature also allows you to apply special pricing for weekends or occasions. With Rentrax’s season pricing, you have the ability to easily adjust your rates to maximize your profits, no matter what time of year it is.

In addition, Rentrax calculates invoices according to seasonal prices so that you can rest assured that every transaction is accurate and efficient. This helps keep your finances organized, making staying on top of your rental business easier and more money.


With a simple drag-and-drop feature, Rentrax e-signature allows you to add fields to your digital documents, such as waivers, contracts, or invoices. You can also customize the signature’s appearance with the company logo or other graphical elements for added professionalism. The data of each signer is securely stored in your system for later reference. Plus, you can attach additional documents to the signature process and record an audit trail of the events that took place.

Rentrax e-signature makes it easier and quicker to sign an order form without having to print it out and mail it back. This saves time, money, and resources while ensuring the highest level of security. With Rentrax, you can rest assured that all your documents are safe and secure.

Barcode scanning

Rentrax’s barcode scanning features help you keep track of your rental items quickly and easily. With our mobile app, you can scan an item’s barcode to attach it to the customer’s order on the go. This helps ensure that each order is accounted for and all items are returned in the same condition they were rented.

Once the item is returned, you can quickly scan the barcode again to make sure it has been returned correctly and update your inventory accordingly. This feature helps ensure that all items are accounted for and that you never lose or misplace a rental item again.

Late return fee

Rentrax also allows you to manage late return fees easily. You can set up a grace period within which your customers will not be charged and then set up a fixed or percentage-based fee that will apply once the grace period has passed. This makes it convenient to charge any late returns automatically, so you don’t have to worry about tracking down customers who may have forgotten to return their event rentals back on time. Additionally, Rentrax allows you to adjust the late return fee at any time to keep up with changing market conditions and ensure that your event rental business is always making a profit.


Rentrax provides your business’s tools to create and manage effective promotions and deals. Easily define promotional parameters, such as discount amounts or rental periods, and apply them to your inventory in just a few clicks. You can even set expiration dates for each promotion so you don’t miss out on potential sales opportunities.

Rentrax also enables you to track the performance of each deal, so you can see which promotions are successful and which ones should be revised or discontinued. This helps you optimize your marketing budget by focusing on campaigns that have proven effective in driving sales.

Item Delivery/Pickup

Rentrax allows you to deliver and pick up your rented items quickly and easily. You can provide delivery services or allow customers to pick up from your store. With Rentrax, you can also set delivery charges based on distance, postal code, or a flat rate.

You can track the driver’s location and get real-time updates on the delivery status when delivering items. You can also attach pictures of delivered items to confirm that they were received in good condition.

When customers come to pick up their rental items, Rentrax enables you to quickly check them out, ensuring a smooth transaction for all parties involved. Plus, you have access to an overview of all pickup and delivery operations to keep track of all the items in your store.

Customer’s ID record

Rentrax allows you to record the customer’s ID when they rent equipment. This helps ensure you have proof of identity for every rental and can track who rented what and when.

With Rentrax’s secure database, all IDs and rental contracts are stored securely in the cloud. You can quickly reference the customer’s ID and rental history information.

Moreover, when customers return the rental items, Rentrax reminds you to ask for their IDs so they can be returned. This helps guarantee that your customers get their IDs back in a timely manner.

Do you need more?

Event rentals systems are becoming increasingly popular. Platforms like Rentrax can help you quickly create rental agreements tailored to your event and party rental business needs. You can set up custom daily rates, payment requirements, and add-on fees and specify any special equipment or services that need to be provided. These are just a few features that Rentrax offers to help you run your equipment rental business smoothly and securely. Do you want to know more about how Rentrax can help you manage your business? Visit our website or contact us today for more information!

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